Charter Bus Rentals Long Island, New York

The cost of a charter bus rental in Long Island typically ranges from $1,200 to $3,500 per day, but can be higher or lower depending on several factors. Minibuses (15–28 passengers) generally cost $1,200–$2,400 per day, while full-size charter buses (up to 56 passengers) run $2,000–$3,500 or more for a full day. Rates are usually billed by the hour ($150–$350/hour), by the day, or by the mile ($5–$9/mile), depending on the length and type of trip. Peak season (spring and fall), multi-day trips, and specialty vehicles will increase your total. Get an exact quote fast by calling our team at 363-333-2850—it’s free, quick, and includes everything but driver gratuity, tolls, and parking.

Here are real-world examples of what a charter bus rental might cost for common trips in and around Long Island. A one-day wedding shuttle between a ceremony in Garden City and a reception in Westbury (10 miles round-trip) might cost $1,500 for a 28-passenger minibus. A corporate outing from Melville to Manhattan (80 miles round-trip) could be $2,800 for a 56-passenger motorcoach. School field trips from Huntington to the American Museum of Natural History in NYC (90 miles round-trip) often run $2,200–$2,600. Sporting event transportation for a youth team traveling from Hempstead to a tournament in East Hampton (120 miles round-trip) might be $2,000–$2,400. Multi-day trips, such as a university group traveling from Stony Brook to Washington, D.C. over three days, can exceed $6,000. Call our team at 363-333-2850 for an instant, all-inclusive quote tailored to your exact itinerary and vehicle size.

Several factors influence the cost of a charter bus rental in Long Island: trip duration and distance, time of year, pickup location, type and size of bus, and additional expenses. Longer trips with more mileage cost more, and rates are higher during peak seasons like spring and fall when schools and wedding parties book buses. If your pickup location is far from the operator’s base, you may incur additional “deadhead” charges. Larger buses with more amenities cost more than smaller, standard models. Additional expenses such as tolls, parking fees, and driver lodging for multi-day trips are typically not included in the base price. Supply and demand in specific areas of Long Island, such as Nassau County versus Suffolk County, can also affect pricing.

Charter Bus Rental Long Island is a leading charter bus company in Long Island because we offer 24/7 customer support, flexible and fully-customizable bus rentals, and one of the largest and most diverse fleets of vehicles in the region. We’ve helped schools, businesses, event planners, and families easily book private transportation anywhere in Nassau County, Suffolk County, or beyond. Our team has experience handling groups of every size—from single-bus outings to multi-vehicle shuttles—and can quickly provide you with an instant, all-inclusive quote. We’ve served major clients like the New York Islanders, Stony Brook University, and Northwell Health, and we’re committed to providing exceptional service from your first phone call to the end of your trip.

We provide private bus rentals for schools, universities, sports teams, wedding parties, corporate groups, event planners, religious organizations, senior communities, and government or military agencies. Common clients include K-12 districts booking field trip or athletic travel, Long Island Rail Road commuters needing first/last-mile shuttles, brides and grooms coordinating guest transportation between venues, and companies arranging employee shuttles to office parks or construction sites. We also serve fans traveling to MetLife Stadium or Madison Square Garden, hospital staff at Northwell or NYU Langone, and summer campers heading to the East End.

Charter Bus Rental Long Island offers a full range of modern, comfortable buses in Long Island, including 18-passenger, 20-passenger, 25-passenger and 56-passenger vehicles. We can also provide ADA-accessible buses with wheelchair lifts. Our fleet includes vehicles from top manufacturers like Van Hool, Prevost, Setra, MCI, and Grech, so you always get a bus that’s clean, reliable, and equipped with the latest amenities. Not sure what size you need? Our team can help you choose the perfect vehicle based on your group size, budget, and desired amenities.

Most modern charter buses in Long Island come standard with reclining seats, individual reading lights, powerful air conditioning, luggage bays under the bus, overhead parcel racks, and a PA system for announcements. Larger buses (40–56 passengers) typically include flat-screen monitors, DVD players, onboard Wi-Fi, and 110V or USB power outlets at each seat. Additional amenities may include hardwood-style flooring, tray tables, footrests, and tinted windows. Premium coaches offer leather upholstery, forward-facing or conference-style seating, and advanced sound systems. Many full-size buses have a restroom at the rear of the coach. Newer models feature touchless climate controls, LED lighting, and Bluetooth-enabled audio systems. All buses are cleaned and sanitized before each trip.

Yes, most full-size charter buses (40–56 passengers) have a bathroom located at the rear of the coach. The restroom is typically equipped with a toilet, hand sanitizer dispenser, and small sink or sanitizing station. It is designed for emergency use during travel and is cleaned and serviced before each trip. Smaller minibuses (15–35 passengers) usually do not have a bathroom onboard due to space constraints. For longer trips on minibuses, the driver can schedule regular rest stops at service plazas or rest areas. If a restroom is required, request a full-size coach when booking. All new-model motorcoaches come standard with a lavatory.

Yes, most newer-model charter buses have power outlets available throughout the cabin. Full-size motorcoaches typically offer 110V electrical outlets at every pair of seats, along with USB charging ports. Some premium coaches have both AC outlets and USB ports at each seat. Minibuses may have fewer outlets, but most will have at least several USB ports available. If access to power is important for your group, be sure to confirm the availability and location of outlets when booking your bus. Many travelers rely on these outlets to keep phones, tablets, and laptops charged during the trip.

Yes, most modern charter buses offer onboard Wi-Fi as a standard amenity. The Wi-Fi allows passengers to browse the web, check email, and use social media apps during the trip. While the connection is suitable for general internet use, it may not support high-bandwidth activities like streaming video or participating in video calls, especially in rural areas. The Wi-Fi system connects to the cellular network and provides coverage for most of the route. If reliable Wi-Fi is essential for your group, mention this requirement when booking your bus. Some operators can upgrade the data plan for faster speeds. There is typically no additional charge for Wi-Fi.

Yes, all full-size charter buses have ample luggage space for large groups. There are spacious luggage bays underneath the bus that can accommodate suitcases, duffel bags, and equipment cases. Additionally, there are overhead parcel racks inside the cabin for smaller items like backpacks and briefcases. As a general guideline, each passenger can bring one large suitcase plus a carry-on bag. If your group has extra luggage, such as musical instruments or sports gear, let the operator know in advance so they can make arrangements. Minibuses have limited luggage space and may not be suitable for groups with lots of baggage.

Charter buses can accommodate anywhere from 15 to 56 passengers, depending on the size and model of the vehicle. Minibuses typically seat 15–35 passengers and are ideal for smaller groups or short-distance trips. Full-size motorcoaches can seat up to 56 passengers and are best for large groups or long-distance travel. If you have a very large group, multiple buses can be arranged to travel together. When requesting a quote, provide an accurate headcount so the operator can recommend a bus size that will comfortably fit your entire group. It’s important that everyone has a seat with a seatbelt.

In Nassau County, popular pickup points include Roosevelt Field Mall in Garden City, the Nassau Coliseum lot in Uniondale, LIRR stations in Mineola and Hicksville, and Eisenhower Park. In Suffolk County, you can stage at the Stony Brook University sports complex, Smith Haven Mall in Lake Grove, the Ronkonkoma LIRR lot, Suffolk County Community College campuses, and the Tanger Outlets in Deer Park or Riverhead. East End options include the Southampton High School lot and Montauk Point State Park. Many hospitals (Northwell, Stony Brook Medicine), office parks (Melville, Hauppauge), and large houses of worship also have bus-friendly lots. Always confirm with the venue or local police before arrival.

It’s best to book your charter bus rental as early as possible—ideally 3 to 6 months in advance—to ensure availability and get the best rates. Spring and fall are peak seasons in Long Island due to school trips, sports events, and weddings, so buses can book up quickly during these times. For major events or busy travel periods, reserving 6 to 12 months ahead is recommended. Last-minute bookings are possible but may be more expensive and offer fewer vehicle options. Once you have your trip details, securing a bus early will lock in your rate and guarantee a vehicle.

You can get an instant quote by calling Charter Bus Rental Long Island at 363-333-2850 or by using our online quote form. Just provide your pickup location, destination, travel dates, group size, and any special requirements. Our team will quickly generate a personalized quote and send it to you by email or phone. We’re available 24/7 to answer questions, compare options, and help you find the best bus for your budget. If you need multiple quotes for different scenarios, we can provide those as well. The process is fast, easy, and obligation-free.

Your quote includes the cost of the bus, driver, fuel, insurance, and all standard amenities (A/C, reclining seats, PA system, luggage bays, Wi-Fi, power outlets, restroom). It covers the entire trip from pickup to drop-off, including any scheduled stops along the way. Not included are tolls, parking fees, and driver gratuity (typically 10–20%). For multi-day trips, the cost of the driver’s hotel room is also extra. Any optional upgrades—such as premium Wi-Fi, additional video monitors, or special seating arrangements—will be listed separately. The quote is all-inclusive and there are no hidden fees.

Once you receive your quote, review the details and contact your reservation specialist to confirm the booking. You’ll need to sign a contract and pay a deposit (usually 30–50% of the total) to secure the reservation. The balance is due before the trip date. Payment can be made by credit card, ACH transfer, or company check. After booking, you’ll receive a confirmation with the trip itinerary, pickup times, and contact information for your driver. Your reservation specialist is available 24/7 to make changes, answer questions, and provide support until your trip is complete.

Yes, you can rent a bus for multiple days, overnight trips, or even extended charters lasting several weeks. Multi-day rentals are common for school tours, athletic tournaments, corporate retreats, and group excursions to destinations outside Long Island. The bus will stay with your group for the duration of the trip and handle all transportation needs between hotels, event venues, and restaurants. For overnight trips, the group is responsible for providing a hotel room for the driver. Daily rates apply, and discounts may be available for longer rentals. Provide your full itinerary when requesting a quote.

Yes, we regularly handle long-distance charter bus rentals to and from Long Island. You can book a bus for one-way or round-trip travel to destinations across New York State and the entire East Coast. Popular routes include Long Island to Boston, Philadelphia, Washington D.C., Albany, Syracuse, and Atlantic City. The bus will pick up your group at any location in Nassau or Suffolk County and provide direct transportation to your destination. For very long trips, such as Long Island to Florida or Chicago, additional drivers can be scheduled to comply with hours-of-service regulations. Long-distance charters include all the same amenities as local rentals.